- 1201, Elite, Opp. Shapath Hexa, Sola, Ahmedabad- 380060
- +919898179064
Our Accounting, Privacy & policy
When businesses choose to engage services such as accounting, bookkeeping, payroll, or taxation, they are required to entrust a significant amount of sensitive data to the service provider. At Suashvi, we approach this responsibility with the utmost diligence, prioritizing the absolute security and confidentiality of our clients’ data. Safeguarding the privacy and protecting the data of our clients stands as our paramount commitment. To fulfill this commitment, we adhere to the highest industry standards, enforcing exceptionally rigorous policies for data security and confidentiality.
We have meticulously crafted comprehensive IT and Infrastructure policies that encompass both the physical and IT dimensions of data security.
- To ensure 100% surveillance of our workspace, we've deployed closed-circuit cameras throughout our premises.
- Controlled entry into production areas is managed by a sophisticated access control system at the workplace entrance.
- Access to our secure server room is rigorously restricted; authorization for entry is exclusive to our IT team through authorized access cards.
- In alignment with our stringent security measures, CD R/W drives have been deliberately omitted from all our workstations.
- Adhering to our 'No External Device' policy, USB ports on all workstations have been meticulously disabled.
- We maintain a stringent protective environment for document storage.
- Our workstations are fortified with the latest anti-virus software, conducting daily update checks. Additionally, we've scheduled daily quick scans for each workstation, along with weekly and monthly boot scans and full scans, respectively.
- Anti-malware software, conducting bi-daily quick scans, is an integral feature on all computers.
- Default Windows firewall software is configured to shield access to our company's network.
- Every machine is password-protected, with mandatory password changes every 42 days.
- Access to client information is rigorously controlled, with authorized users having selective access to client-specific data.
- Account management is governed by policies such as account deactivation upon termination of affiliation, and we regularly review account access requirements for changes.
- Session controls are implemented on all workstations to bolster security; workstations automatically lock after 5 minutes of inactivity, requiring re-authentication for unlocking.
- Multiple backup operations are scheduled to safeguard data, including Previous Version Backups (twice daily), Differential Backups (weekly), and Full Backups (monthly).
- Access to personal email accounts is prohibited, and internet site access is meticulously restricted and controlled, reinforcing our commitment to a paperless, eco-friendly environment and enhanced data security.
- IP authentication restricts outsider access to confidential information within our office.
- Our employees are bound by stringent non-disclosure and non-compete agreements as per our privacy policy.
- We've meticulously drafted a comprehensive Data Protection Policy in full compliance with GDPR regulations, categorizing all data and information provided by clients as confidential and their exclusive property.
- Our Data Retention and Destruction Policy ensures that all raw and processed data, whether in electronic format or printouts, is promptly and securely destroyed once its purpose is fulfilled.
- Our unwavering commitment to data security is underscored by our Data Breach Policy, establishing Initor as a zero data breach zone. No information shall ever be disclosed to third parties without the explicit prior consent of the client. destroyed once the required work is completed.